Outlook – Calendar – Accessing Shared Calendar

This guide will show you the process of accessing a calendar that has been shared with you, on both Outlook (New) and Outlook (Classic).

Please note, when a calendar has been shared, you’ll receive an email with an invite link. Unfortunately, this link currently does not work. In order to access the calendar, you will need to follow the steps below.

Outlook (New)

Step 1

Open Outlook (New) and go the the “Calendar” tab.

From there click the “Add Calendar” button (as highlighted in the image below.)

Step 2

A menu will then appear. Click on the “Add from directory” tab and select your email address from the “Please select an account to search from” drop-down.

Step 3

Using the search function, find and select the member of staff whose calendar you have access too.

Step 4

Once selected, click “Add”.

Step 5

The shared calendar will then appear in the “Calendar” tab.

Outlook (Classic)

Step 1

Open Outlook (Classic) and go the the “Calendar” tab.

From there click the “Add Calendar” button (as highlighted in the image below.)

Step 2

From the drop-down menu that appears, click the “From Address Book…” option.

Step 3

A trust wide address book will then appear. Using the search function, find and select the member of staff whose calendar you have access too. Once selected, press “OK”.