Outlook – Setting up recurring Out of Office

This guide will show you the process of setting up a recurring “Out of Office”.

This means, that should you be off every Monday and Wednesday or every other Friday, your out of office will be automatically turned on without the need to keep changing the start and end time.*

Step 1

Navigate to Microsoft Power Automate

Step 2

Once opened, select “Create” on the left side of the screen.

Step 3

On the create page, type “Automatic Replies” into the search bar (highlighted below) and hit ‘Enter’ on your keyboard.

Step 4

In the templates that appear, select the “Setup automatic replies in Office 365 Outlook on a recurring basis” option.

Step 5

Press “Continue”.

Step 6

With the “Recurrence” section, select the Interval and Frequency that you would like it to happen, such as every week or every two weeks. Then select a Time Zone.

Step 7

Choose the days you would like “Out of Office” to be on and set “At these hours” to 0.

Step 8

With the “Set up automatic replies” section, change external audience to “All”

Step 9

For “Start Time”, press “Add dynamic content” and go to the “Expression” tab. Then input the following text:

utcNow()

Step 10

For “End Time”, press “Add dynamic content” and go to the “Expression” tab. Then input the following text:

addDays(utcNow(),1)

Step 11

Type out the message you would like to be sent during your “Out of Office”.

Step 12

Once completed the steps above, press “Save” and your automatic out of office is set.

Please note, when saved, the command will be run. Go to Outlook to turn off “Out of Office”

*This will need to be turned off if you temporarily require a standard “Out of Office” as it will be overwritten when this command is run. – Link to a guide on the process